Iron Mountain is to leverage the collaboration and content management functionality of Microsoft’s SharePoint Server 2007 to address the records management challenge. Iron Mountain will embed its records management policies, process and archival into Microsoft’s Office 2007, creating a ‘policy-based lifecycle e-records management solution’.
Microsoft Office SharePoint Server 2007 and Exchange Server 2007 will allow users to apply records classification and retention policies to documents as part of their normal activities. Less frequently accessed information is automatically migrated to Iron Mountain’s hosted digital archive, where retention policies are applied.
Iron Mountain senior VP Ken Rubin said, ‘This is the first time these capabilities are available to the mass business market without requiring huge investments in large-scale document management or traditional enterprise content management deployments. Combining our records management expertise with Microsoft’s mass market reach will bring a first—a cost-effective and practical e-records management solution.’ The new solution also addresses Federal Rules of Civil Procedure N° 26 covering electronically stored information. This is expected to put companies’ ability to respond to ‘e-discovery’ requirements during litigation to a severe test.
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